Position Overview

Ultimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to join a dynamic team. This position offers an excellent opportunity to work closely with senior management and support the daily operations of a thriving organization.

Responsibilities

• Coordinate and manage executive calendars, scheduling meetings, appointments, and events to optimize time management.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Manage travel arrangements, including booking flights, accommodation, and transportation, while ensuring cost-efficiency.
• Assist in the planning and coordination of company events, meetings, and conferences.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.
• Support various administrative tasks and projects as needed to facilitate efficient office operations.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to anticipate needs and provide solutions proactively.

Required Work Hours

Monday through Friday, 1st shift

Benefits

Comprehensive benefits package including health, dental, and vision insurance, retirement savings plan, paid time off, and opportunities for professional development.

Additional Details

Salary: $90,000 - $100,000 per year

If you are interested in learning more about this position, please apply directly to this job posting for consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.